Entries that had been erroneously made or left out, can be added or modified here. The user must be able to recall the transaction or voucher number for which to add or make a modification.
How to add/modify a transaction
To add/modify a transaction you go to Accounts->GL Transactions->Add and Modify Transactions. A screen that looks as follows will be seen:
The screen has four tabs, i.e., Add transactions, View Accounts, Retrieve Transactions, View Transactions per Account. Click on the Retrieve Transactions tab. A screen that looks as follows will appear:
Transaction No: From the drop down select the transaction number for the transaction that you would like to modify e.g., "1500200005". (the transaction number must be known).
Note that you can also retrieve a transaction by selecting a voucher number in the "Voucher" box. That is if the voucher number was used during the transaction entry.
Search on Transaction No: Click on this button to display the transactions in the lower part of the screen. (When the Voucher has been entered, use Search by Voucher button to search for the required transaction).
Modify Transaction:Click on the Modify Transaction button. This will take you to the Add Transactions tab that looks as follows:
From the list of displayed transactions, click on the one that you want to modify. The variables for the selected transaction will be displayed with the previously entered data.
To modify the transaction, make the necessary changes and repeat this for all the corresponding double entry and click on the Save button.
Note that the modifications that is done should follow the double entry convention. So any changes to the debit entry must also be mirrored in the corresponding credit entry.
Cheque transaction:If you want to enter ‘manual’ cheque transactions, you need to have properly configured your bank accounts. The options ‘Cheque Transaction’ and ‘Cheque No’ are only activated when one selects a GL account that is linked to a bank account. However adding a new account in the chart of accounts called ‘Bank Account’ will not cut it. Loan Performer would not know this is a bank account. To configure bank accounts, go to System > Configurations > Bank Accounts and enter the bank account.
Cheque number:If you want to enter ‘manual’ cheque transactions, you need to have properly configured your bank accounts. The options ‘Cheque Transaction’ and ‘Cheque No’ are only activated when one selects a GL account that is linked to a bank account. However adding a new account in the chart of accounts called ‘Bank Account’ will not cut it. Loan Performer would not know this is a bank account. To configure bank accounts, go to System > Configurations > Bank Accounts and enter the bank account.
Above is the window showing that the option for posting cheque transaction is deactivated if no bank accounts have been defined.
Note that: Manually entered Cheque Transactions are automatically cleared. You do not have to go to through the Cheque Clearing.
